Fosad Consulting Limited - Our client, a key player in the Real Estate and Finance sector, is looking to engage the services of an experienced professional for the post of
Personal Assistant to the Chairman
Administration, Secretarial, Law, Legal
This position is responsible for managing administrative duties for the Chairman of the Board as well as handling sensitive assignments that include highly confidential information. Provide critical information connection between the Chairman and internal and external customers to result in high quality and timely delivery of service.
Manage diary; understanding the importance of key meetings, building flexibility into the diary and anticipating needs
To organise external visits, meetings and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.
Prepare letters, reports and other documents
Screen incoming telephone calls; direct them appropriately
Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
Manage and organise administration
Prepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project work
Ensure correct briefing notes or papers for meetings
Note take in meetings as and when required
Create and maintain filling systems
Make and coordinate travel arrangements in line with Company policy
Ensure stationery supplies are maintained
Provide support for all other administrative tasks as directed
Maintain the organisational charts for areas of responsibility
Process expenses within Company guidelines / timeframes for the Chairman’s office
Attending to meetings in place of the Chairman if necessary
Remember deadlines and prompt where necessary
A Bachelor's Degree or its equivalent in Law.
A minimum of 3-5 years’ experience in a similar role within a structured corporate environment
Knowledgeable in the use of the internet and other electronic office equipment
Strong oral and written communication skills
Good multi-tasking skills; energetic and result oriented
Planning and prioritizing skills
Effective and proven interpersonal skills
Respects and maintains confidentiality of information
Must be conversant with the use of Microsoft Office application
Written and verbal communication skills to initiate professional and effective contact with internal and external customers.
Knowledge and understanding of technology in meeting management eg Skype, GotoMeeting, Video Conferencing
Ability to work with sensitive information and maintain a high level of confidentiality and discretion.
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