StreSERT is a professional services organisation that offers quality stress-free solutions to corporate organisations. We offer business support and integrated solutions in different areas that ensure business objectives are achieved.
Job Title: Personal Assistant to the Director
The Personal Assistant to the Director will provide high-level, confidential and administrative support to the office of the Director.
Acts as the first point of contact for the Director’s Office and guarantees the image of all departments internally and externally.
Prepares meeting programs as well as organisational aspects and materials.
She is expected to have in-depth knowledge of the various business units under the Group.
She will be in charge of preparing non-vetted public speeches for the Director at seminars, symposia, etc.
The ideal candidate must be exceptionally eloquent with impeccable communication skills.
Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
Effectively takes minutes of meetings. This position is often privy to confidential information and as such, requires diplomacy and discretion.
Develops a clear understanding and knowledge of all applicable company policies / procedures, organisation requirements and company operations
In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the Director, helping to manage and prioritize time.
Essential responsibilities and duties may include, but are not limited to, the following:
Assist Director in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
Filter emails, highlight urgent correspondence and print attachments.
Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
Conduct weekly diary meetings with the Director to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the Director meetings with direct reports and the committees and groups to which the Director is a member.
Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the Director to match the requirements.
Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Director.
Prepare correspondence on behalf of the Director, including the drafting of general replies.
Keep and retrieve files for the Director as at when required.
Expert level in the use of Outlook.
Intermediate level in the use of Word, Excel and PowerPoint Skills
Excellent organizational skills, ability to multi-task and organize others.
Ability to work under pressure and be flexible as part of a small team.
Attention to detail and deadlines; Ability to filter information and assess priorities.
Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
Confident and able to work with own initiative and with limited supervision
Interested Persons should send CV to email@example.com