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Job Title: Head, Administration
The Head, Admin will be responsible for overseeing the management of Konga property and assets, transport, warehouse and logistics as well as general administrative services. The job holder is required to oversee the overall daily office operations, improve administrative processes and policies, manage administrative staff and participate in long-term organizational planning.
Duties & Responsibilities
Oversee the annual budget preparation for the department and present for management approval; monitor and control the administration budget;Property management
Oversee the management of all property management services including the building cleaning and security, maintenance and repair and furniture and fittings;
Responsible for the allocation and furnishing of office space.
Supervise and review the performance of outsourced property managers and suppliers.Asset Management
Develop and oversee the implementation of the asset management system, including: the
Establishment of the Asset Management Unit, departmental policies and procedures.
Develop and maintain the annual asset management plans aligned with the departmental
Strategy and budget, and in consultation with other departments where applicable.
Develop and maintain asset registers, including; acquisitions, maintenance management, transfers and valuations
Prepare a business plan for the life cycle of assets, including; an analysis of pricing options
Utilising life cycle cost, and recommendations on the most appropriate asset solution
Prepare a monthly reconciliation with supporting schedules of the asset registers to the relevant accounting records, and resolve unclear items Logistics Management
Skills & Competencies
Good leadership skills
Good communication and teamwork skills.
Good computer skills including Microsoft Word and Excel
Must be a proactive self-starter and have ability to work with a minimum of supervision.
Must be able to analyze problems encountered during work activity and recommend solutions.
Must be able to manage time effectively to complete daily assignments
Qualifications & Experience
Bachelor’s Degree in Business Administration or management or a full professional qualification in Procurement, Facility Management
A master degree or MBA will be an added advantage
At least 12 years of experience, 8 in Administration role and 5 of which should be at manager level.